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Privacy notice



As soon as your child has started nursery we will begin to gather information about him/her in the form of an early years profile. During his/her first half term we will carry out a parent conference.

This will be a discussion between a member of staff and the child’s parents in order to find out what the child enjoys doing at home, any special interests they may have and any concerns parents may have about their child’s development. A written record of this discussion will be sent home in the form of a report. During the period of time that your child attends the nursery staff will keep a written profile detailing their interests, any significant steps in their development and their general attitude towards learning. We will keep samples of childrens’ artwork to help show the progress they are making.

All this information will help us to plan the topics and activities we offer to the children. At the end of your child’s nursery education at Northdown Nursery you will receive a written nursery school report, which will outline your child’s progress during their time with us.


What your school does with Pupils’ and Children’s data?

Northdown Primary School are the Data Controller for the purpose of the Data Protection Act 1998. We collect and process information about you where required for the following Purposes:

Accounts and Records

Education and training

Staff administration

Advertising, marketing and public relations

Consultancy and advisory services

This data includes contact details, qualification and assessment results, attendance information, characteristics such as ethnic group, special educational needs and relevant medical information.

Sensitive Personal Data

The school may from time to time process sensitive personal data regarding a learner or their parents or guardians. Sensitive personal data includes medical information and data relating to religion, race, or criminal records and proceedings. Where sensitive personal data is processed, the purpose will be clearly communicated to the data subject and their explicit consent required in writing.

Third Party Data Processors

The school may from time to time pass personal data to third party Contractors for processing offsite. This may include data required to provide online services to support and enhance learning. The school adheres to the Data Protection Act 1998 and supporting guidance from relevant agencies when contracting such services. No processing takes place outside of EU jurisdiction.

Your Right to Access your Data

Learners, as data subjects, have certain rights under the Data Protection Act, including a general right to be given access to personal data held about them by any data controller. The presumption is that by the age of 12 a child has sufficient maturity to understand their rights and to make an access request themselves if they wish.

If you wish to access your personal data, or that of your child, then please contact the School Business Manager on 01843 226077.